Shipping Coordinator

New Job Opportunity - Shipping Coordinator - 12 Month contract - Based in Inverurie

Location: Inverurie

Pay Rate: Negotiable

Contract Duration: 12 months

 Working Pattern:

• Preferably 5 days onsite (flexible at Hiring Manager’s discretion) 
• Flexible start/finish times 
• No on-call work 

Role Overview

With safety, quality, efficiency, and customer service as top priorities, the Shipping Coordinator plays a critical role within the ISE team.

Using your knowledge of import and export freight, you will ensure the safe and timely shipment of products and materials. You will collaborate with key stakeholders to obtain freight estimates and execute customer shipment plans, with a strong focus on cost control, scheduling, compliance, and customer satisfaction.

You will act as a key point of contact for clients, managing shipment orders, tracking requests, and returns. The role requires ensuring all documentation is accurate and complete to enable seamless delivery and efficient movement of goods.

Key Responsibilities

• Coordinate import and export shipments, including obtaining freight quotes and preparing documentation 
• Liaise with internal departments to gather required shipping information 
• Communicate with customers and coordinate collections in line with FCA Incoterms 
• Prepare accurate shipping documentation (e.g. commercial invoices, shipping orders) in compliance with destination regulations 
• Ensure all imports and exports comply with HMRC and company policies 
• Adhere to international trade compliance procedures and regulations 
• Work with the Brokerage team to ensure correct customs regimes are applied 
• Coordinate with Sales, Production, Procurement, and Warehouse teams to manage order flow and transportation 
• Monitor shipments and resolve delays, damages, or quality issues 
• Maintain accurate shipping records and ensure proper document filing and archiving 
• Update production schedules and keep stakeholders informed on collections and deliveries 
• Support internal and external audits and inspections 
• Undertake additional duties as required by the business 

Skills & Experience

Strategic

• Ability to quickly understand challenges and learn new skills 
• Proactive in offering practical solutions 
• Capable of improving and working within business processes 

Operational

• Strong attention to detail and ability to identify critical information 
• Effective time management and prioritisation skills 

Organisational

• Professional communication skills, both written and verbal 
• Ability to engage with stakeholders at all levels 
• Motivated and eager to develop within the organisation 

Personal & Interpersonal

• Strong customer focus (internal and external) 
• Collaborative team player 
• Committed to personal development and continuous improvement 
• High level of integrity and adherence to ethical standards 

Qualifications

Essential:

• HND (or equivalent) in a relevant business-related discipline 

Desirable:

• CILT qualification 
• IATA / IMDG / ADR Dangerous Goods certification 

Experience

Essential:

• Strong knowledge of import/export logistics and customs procedures 
• Familiarity with Incoterms 2020 
• Experience with international sea, air, and road freight operations 
• Knowledge of shipping documentation (CIPL, BOL, AWB, CMR, MRN) 

Technical Skills

• Proficient in Microsoft Office (Excel, Word, Outlook, PowerPoint)

Company information

At First Recruitment Group we understand just how important it is to secure the right people. That is why our Recruitment Consultants always take the time to understand requirements in detail and offer sound advice to both clients and candidates.  We actively recruit at all levels and this is a superb opportunity for a Shipping Coordinator looking for new employment.

As part of putting people first, we strive to be an equal opportunities employer and we are always looking to increase the diversity of our workforce, working closely with our clients to ensure everyone is included.